Auxiliary ID Card Application Process

Responsibility

The Flotilla Commander or their designee will ensure that all ID card applications/photos comply with the procedures set forth below.

The Flotilla Commander or their designee will review and forward all applications/photos to the District ID card-processor for review. The District ID card-processor will review the applications/photos for compliance, and forward them to Director’s office for production. Upon completion, the card will be mailed back to the District ID card-processor who will then mail the card directly to each member.

Procedure

Members will fill out the application form completely. The form should be neat, and the information should be readable. It is preferable to complete the form electronically. Applicants must use the provided link to the ID card application form.
This is the only form authorized for use in the Ninth Western Region.

Members must have passed the initial background check, have been approved by the Director for enrollment, and must have completed the following:

• Mandatory training (AUXCT).
• A boating safety class.
• If an applicant enrolled after February 1st, 2018, they must also have completed the BQCII course.
• Be in BQ or AUXOP status prior to completing the application for processing an ID Card.

Photos for the ID card must follow the following instructions:

Photos are taken with a digital camera or smartphone. Photos must formatted square (width by height), JPEG format UNCROPPED and 500kb to 1MB in size.

Photos must be identified by the Last Name, first letter of the first name, and member ID number (i.e., Doe J 1234567.jpg).

Photo will show the member from top of head to shirt collar using the official red background. Please keep the background fabric clean and wrinkle-free.

Photo will be head shot with the member facing forward (no profile shots) ensuring both ear lobes can be seen, red background fabric should show over the head and down both sides.

Members must be in uniform, Tropical (Long OR Short), Wooly Pully, or ODUs.
For Trops: member shoulder boards (plain, no stripes) or no shoulder boards are used.
For ODU’s: only member collar devices are used. No office insignias, collar devices, or shoulder boards should be showing.

Members will comply with dress code (ref. Chapter 10, Section C of Auxiliary Manual COMDTINST M16790.1G series).

• Uniform must be neat and clean. Hair must be clean, combed, and off the collar.
• For women with long hair, it must be tied up so it is above the bottom of the shirt collar.
  • Hair clips/claws are allowed in black, brown, or similar to member’s hair color.
  • Pony tails are not to extend beyond the bottom of the shirt collar, and should not show in the photo.
  • No lopsided, asymmetrical, un-blended, un-tapered, or undercutting of hair; no decorative patterns cut into hair.
  • No hair ribbons, headbands, sweatbands, or scrunchies. There are specific rules for corn rows, braids, locks, twists, etc. in the manual.
• Heads uncovered (no hats/covers).
• No facial body piercings are allowed. In uniform, men are prohibited from wearing earrings. Women may wear one pair of gold, silver, or pearl earrings which should be small (maximum 1/4 inch) and of the round ball style.
• All other jewelry must be conservative, non-controversial, and in good taste (necklaces and neck chains must not be visible).
• Tattoos are not allowed on the face. No blue, green, yellow, pink, etc. eye shadow/lid coloring; cosmetics should be “natural” looking to the person’s skin tone.

The ID card application is in a PDF format with corresponding naming convention must accompany each photo (i.e., Doe J 1234567.pdf).

Photos and applications are sent to the District ID card tech ADSO-HR-ID Rich Bartlein by email (as separate attachments) at:

moc[dot]tcllac@xuabr

If ID card is lost or damaged it must be reported to the Flotilla Commander. Only one ID card will be issued to a member at a time. New ID Cards will not be issued for status changes (BQ to AX2) until renewal.

Renewal ID Cards will not be processed until, forty-five (45) days before expiration date of ID card; No exception without prior approval of DIRAUX.

Do not laminate your member ID card. Do not place the member ID card into a wallet picture viewing location, as the plastic will wear the photo off.