Our district has the ability to conduct web-enabled conference sessions.
WebEx is an application sharing and conferencing service that is widely used for presentations, demos, training and support. Everything that the presenters see and manipulate on their computers can be viewed by everyone in the conference. WebEx includes conference calling services as well – voice enablement either via your compute (headsets are highly recommended) or by dialing in via phone.
To request a WebEx conference, you will need to fill out a WebEx Conference Request Form. Members wanting training on WebEx should contact their Flotilla Member Training Officer (FSO-MT) or Division Member Training Officer (SO-MT ) to request training on hosting and participating in a WebEx conference.
Unlike an in-person meeting, when you speak your audio overrides that of all other participants. Whatever is being said by the person who has the floor will not be heard by the other participants and will not be included in the archived recording. If you wish to speak, raise your hand electronically and wait to be called on by the moderator/speaker.
Avoid having many participants trying to speak at the same time! When, as moderator/speaker, you ask an open-ended question such as:
Request that those who wish to respond raise their hands electronically. Then, one at a time, call on those who raised their hands.
In some instances it may be more appropriate to poll all participants by specifically calling on each one. Voting on a motion is an instance when you might want to poll participants rather than asking for hands. Each participant would be asked to say "aye" or "nay" when polled. This eliminates the need to poll twice, once for those "in favor" and once for those "opposed".